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The Adoption Support Centre of Saskatchewan (ASCS) is seeking a term, part-time Administrative Assistant. This position will be a maximum of 21 hours per week. Our ideal candidate will be a professional, organized, team-oriented, and friendly individual who is driven to provide excellent administrative support in our office and to our clients.
Duties Include:
-Office reception, answering and directing calls; Scheduling appointments
-Electronic (MS Access database) and hard-copy management of client files; Data entry including statistics; experience with Publisher and Graphic Design
-Processing payments and receipts; Preparing and mailing information packages, letters, and library mail-outs; Assisting in newsletter creation, printing, and mass e-mailing; Light cleaning duties; Assisting in supporting DAO, YSO and PRIDE programs as required.
Qualifications:
-Proficiency in PC computers, typing, Windows OS, Microsoft Office Suite (word, excel etc), E-mail, and internet usage
-Excellent communication and customer service skills
-Eye for detail, grammar, proof-reading, and accurate data entry
-Relevant post-secondary education (administration, human services, social sciences) is an asset
-Effective time-management skills
-Professional, ethical, and capable of maintaining client confidentiality
-Interest in potentially assisting with support groups, youth groups, or providing basic information services to clients is an asset
-Previous work and/or volunteer experience in Office Administration or Human Services & Community Development is a definite asset
ASCS is a small, non-profit, community-based organization that provides education, information, and support services around adoption. Our office hours are Monday to Friday, 9:30AM to 4:30PM.
Essential Skills
- Reading text
- Numeracy
- Writing
- Oral communication
- Working with others
- Problem solving
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
- Significant use of memory
Technical Terminology
- Financial
- Business
Specific Skills
- Type and proofread correspondence, forms and other documents
- Sort, process and verify applications, receipts and other documents
- Send and receive messages
- Provide general information to clients and the public
- Prepare equipment or software for type of document
- Prepare and format page presentation
- Perform basic bookkeeping tasks
- Compile data, statistics and other information
- Receive and forward telephone or electronic enquiries
- Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
- Process incoming and outgoing mail manually or electronically
- Prepare invoices and bank deposits
- Order supplies and maintain inventory
- Service office equipment and arrange for servicing in the case of major repairs
- Photocopy and collate documents for distribution, mailing and filing
Work Setting
- Not-for-profit organization
Area Of Specialization
- Statistics
- Publications and manuscripts
- Invoices
- Financial statements
- Correspondence
- Charts, tables, graphs and diagrams
- Reports
- Forms and records
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
- Repetitive tasks
- Combination of sitting, standing, walking
- Bending, crouching, kneeling
- Sitting for extended periods
Security and Safety
- Bondable
- Basic security clearance
- Criminal record check (abstract)
Business Equipment and Computer Applications
- Windows
- Word processing software
- Spreadsheet software
- MS PowerPoint
- MS Word
- Excel
- Electronic mail
- Electronic scheduler
- Database software
- General office equipment
- Accounting software
- Internet browser
- Quick Books
- Simply Accounting
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