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Hope's Home provides childcare services & supportive living homes for children with complex medical needs across SK. Our unique programs allow passionate individuals to make a difference in their communities. Visit our website for more information.
The Admin Assistant organizes and performs administrative tasks within the childcare centre under the direction of the Manager, providing professional skills that support employees and promote effective and efficient operations. Permanent, full-time position (40 hours/week), 9:00 am - 5:30 pm Monday to Friday, available immediately. Benefits & pension available after 6 mos. probation period.
General Responsibilities:
- Clerical support, including mail, email, reception (taking messages and assisting as required), records management, scheduling, order/maintain office supplies
- Prepare/handle confidential documents as required
- Manage various electronic and paper records and contact lists, track info and report to various management as required
- Independently manage office tasks and support team where help is needed
- Other support duties as required by the Nurse Supervisor(s)
Qualifications:
- Excellent customer service, written and verbal communication skills
- Exceptional multi-tasking and organizational skills
- Intermediate computer skills in the use of word processing, spreadsheets and database packages (i.e. MS Word, Outlook, Excel, PowerPoint & Access)
- Experience with records management, reception and other common office procedures
- Valid drivers license
- Min. 50 wpm typing speed
- Min. 2 years experience working in a dynamic administrative assistant role (varying departments/outside agencies)
Essential Skills
- Reading text
- Document use
- Writing
- Oral communication
- Working with others
- Problem solving
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
Transportation/Travel Information
- Valid driver's licence
Technical Terminology
- Medical
Specific Skills
- Type and proofread correspondence, forms and other documents
- Send and receive messages
- Provide general information to clients and the public
- Prepare and format page presentation
- Compile data, statistics and other information
- Receive and forward telephone or electronic enquiries
- Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
- Process incoming and outgoing mail manually or electronically
- Order supplies and maintain inventory
- Photocopy and collate documents for distribution, mailing and filing
Work Setting
- Not-for-profit organization
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
- Repetitive tasks
- Combination of sitting, standing, walking
- Sitting for extended periods
Security and Safety
- Criminal record check (abstract)
- Confidential security clearance
Keyboarding (Words Per Minute)
- 41 - 60 wpm
Business Equipment and Computer Applications
- Windows
- Word processing software
- MS Word
- Excel
- Electronic mail
- Database software
- General office equipment
- Internet browser
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