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The Office Assistant provides support, and full back-up coverage, to the Office Manager in the day to day administration of the office and financial aspects of Porcupine Opportunities Program.
Responsibilities:
-Reception, clerical duties.
-Pick up mail/do deposits.
-Data Entry.
-Inventory and order supplies.
-Process accounts receivable and accounts payable.
-Assist in payroll processing.
-Monthly reporting to government agencies.
-Create/update Excel spreadsheets.
-Reconcile accounts.
-Provide full back-up coverage to Office Manager and support to General Manager.
-To work in partnership with other personnel where needed, to ensure the safety, satisfaction, and productivity of the POP participants and staff team.
-Other duties as assigned.
Qualifications:
-Must have experience in bookkeeping and data entry with accounting software and applications.
-Strong experience in Excel and Word.
-Payroll experience an asset.
-Proven ability to maintain strict confidentiality and demonstrate discretion.
-Filing experience.
-Ability to prioritize and multi-task in a busy work environment.
-Working knowledge of Occupational Health and Safety guidelines.
-Ability to both follow instructions and to think and act independently when needed.
-Effectively communicate with supervisors, co-workers, and program clients.
Assets (not mandatory):
-Experience working with people with disabilities.
-Training in CPR and First Aid.
Essential Skills
- Reading text
- Numeracy
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
- Significant use of memory
Technical Terminology
- Financial
Specific Skills
- Type and proofread correspondence, forms and other documents
- Sort, process and verify applications, receipts and other documents
- Send and receive messages
- Provide general information to clients and the public
- Perform basic bookkeeping tasks
- Compile data, statistics and other information
- Receive and forward telephone or electronic enquiries
- Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
- Process incoming and outgoing mail manually or electronically
- Prepare invoices and bank deposits
- Order supplies and maintain inventory
- Photocopy and collate documents for distribution, mailing and filing
Work Setting
- Not-for-profit organization
Work Location Information
- Rural community
Work Conditions and Physical Capabilities
- Combination of sitting, standing, walking
Security and Safety
- Basic security clearance
- Criminal record check (abstract)
Business Equipment and Computer Applications
- Windows
- MS Word
- Excel
- Electronic mail
- Electronic scheduler
- General office equipment
- Accounting software
- Internet browser
- Quick Books
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