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Office Assistant for the Pahkisimon Nuye?ah Library System
The Pahkisimon Nuye?ah Library System, headquartered in Air Ronge, is seeking an Office Assistant to provide clerical and office support for its projects, programs and staff.
Required skills and abilities:
Strong written and verbal communication skills.
Must be able to work independently and demonstrate good judgment in completing assigned projects.
Must be able to alphabetize and follow numerical sequencing.
Maintenance of confidentiality is essential.
Must have a demonstrated ability to work efficiently in a fast-paced environment.
Must be able to handle incoming calls and route them to the appropriate person.
Must be well-versed in organizing calendar information and in making travel arrangements.
Qualifications:
Minimum Grade 12 with Office Education Certificate.
Must be familiar with basic office equipment and technology, and with programs such as the Microsoft Office suite (including Word, Access and Excel).
A valid Class 5 driver's license is required.
Accuracy in Canadian English spelling and grammar is essential.
Familiarity with library functions and duties, such as shelving and circulation, is an asset.
An understanding of the Saskatchewan library network is an asset.
Fluency in Cree or Dene is an asset.
A Criminal Record Check, Vulnerable Sector Record Check and Child Abuse Record Check are required for this position; please submit these with your resume, as well as three professional references.
Benefits: Full health and dental insurance are available, as well as matched RRSP contributions.
The full job description is available as a PDF at the following address:
https://pnls.pbworks.com/w/file/fetch/108678766/Office%20Assistant%20Rev%209%20April%202016.pdf
For more information on PNLS, please visit our website: https://pahkisimon.ca
Or on Facebook: https://www.facebook.com/pahkisimon
Essential Skills
- Reading text
- Document use
- Oral communication
- Working with others
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
- Significant use of memory
Transportation/Travel Information
- Own transportation
- Valid driver's licence
Specific Skills
- Type and proofread correspondence, forms and other documents
- Send and receive messages
- Provide general information to clients and the public
- Prepare equipment or software for type of document
- Receive and forward telephone or electronic enquiries
- Process incoming and outgoing mail manually or electronically
- Order supplies and maintain inventory
- Photocopy and collate documents for distribution, mailing and filing
Area Of Specialization
- Correspondence
- Forms and records
Work Conditions and Physical Capabilities
- Tight deadlines
- Repetitive tasks
- Combination of sitting, standing, walking
- Walking
- Bending, crouching, kneeling
- Sitting for extended periods
Security and Safety
- Criminal record check (abstract)
Keyboarding (Words Per Minute)
- 0 - 40 wpm
Business Equipment and Computer Applications
- Windows
- Word processing software
- MS Word
- Excel
- Electronic mail
- General office equipment
- Internet browser
- Quick Books