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This full-time term position reports to the Director of Registry and is based at the Metis Nation Saskatchewan Registry office in Prince Albert, SK.
Qualifications
Completed Administrative Assistant Diploma or Legal Administrative Assistant Diploma or related field
Minimum 1 year experience working in an office setting
Positive and professional demeanor
Embraces challenges and areas of rapid growth
Resiliency in dealing with changing schedules, timelines and financial priorities
Adaptive to environmental or governmental priority shifts
Must undergo a Criminal Record and Vulnerable Sector Check
Valid Saskatchewan drivers license and reliable transportation
Must have completed or willing to complete CPR certification
Commissionaire of Oaths or able to obtain Commissionaire of Oaths
Skills
Knowledge of Metis Nation history, language and culture is preferred
Experience in creating and reading simple service contracts
Knowledge of Michif language would be an asset
Attention to detail, strong work ethic and ability to periodically work outside normal business hours for short periods of time
Strong interpersonal, organizational and analytical skills
Ability to maintain strict confidentiality
Experience working in a not for profit environment
Knowledge of office management systems and procedures
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
Proficiency in writing/editing/filing documents, email and reports
Ability to relate effectively with all levels of staff, government officials, and the general public
Essential Skills
- Reading text
- Document use
- Numeracy
- Writing
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
- Significant use of memory
Transportation/Travel Information
- Own transportation
- Own vehicle
- Valid driver's licence
Technical Terminology
- Business
Specific Skills
- Type and proofread correspondence, forms and other documents
- Sort, process and verify applications, receipts and other documents
- Send and receive messages
- Provide general information to clients and the public
- Prepare equipment or software for type of document
- Prepare and format page presentation
- Perform basic bookkeeping tasks
- Compile data, statistics and other information
- Receive and forward telephone or electronic enquiries
- Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
- Process incoming and outgoing mail manually or electronically
- Prepare invoices and bank deposits
- Order supplies and maintain inventory
- Service office equipment and arrange for servicing in the case of major repairs
- Photocopy and collate documents for distribution, mailing and filing
Work Setting
- Public sector
- Not-for-profit organization
Area Of Specialization
- Statistics
- Publications and manuscripts
- Correspondence
- Contracts
- Charts, tables, graphs and diagrams
- Reports
- Forms and records
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Repetitive tasks
- Combination of sitting, standing, walking
- Walking
- Sitting for extended periods
Security and Safety
- Criminal record check (abstract)
Business Equipment and Computer Applications
- Windows
- MS PowerPoint
- MS Word
- Excel
- Electronic mail
- Electronic scheduler
- General office equipment
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