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The Town of Cut Knife is seeking an office assistant with experience working in municipal government. The office assistant, under the direction of the Administrator, will provide support in all aspects of municipal administration including, but not limited to: record preparation, assessment and taxation, tax enforcement, financial operations, zoning and subdivisions, permit processing, policy and courses of action as determined by Council.
Applicants should have accounting experience, computer skills, public relations skills, ability to take direction. Confidentiality is requirement. The successful applicant will report to the Administrator.
Knowledge in the workings of a municipal office and accounting practices would be an asset. Previous computer experience is required. Duties include reception, general office duties and support to the administrator. Experience in Municipal accounting, accounts payable, accounts receivable, utility billing, Munisoft and Sage accounting would be an asset.
Preferred Candidate will possess:
Be friendly, professional, courteous and efficient when working with all customers and employees;
Strong organizational, interpersonal and communication skills both verbal and written;
Attention to detail and ability to multi task and problem solve.
Wage is dependent upon qualifications and experience.
Essential Skills
- Reading text
- Document use
- Numeracy
- Writing
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
- Significant use of memory
Transportation/Travel Information
- Own transportation
Technical Terminology
- Financial
- Business
Specific Skills
- Type and proofread correspondence, forms and other documents
- Sort, process and verify applications, receipts and other documents
- Send and receive messages
- Provide general information to clients and the public
- Prepare equipment or software for type of document
- Perform basic bookkeeping tasks
- Receive and forward telephone or electronic enquiries
- Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
- Process incoming and outgoing mail manually or electronically
- Prepare invoices and bank deposits
- Order supplies and maintain inventory
- Service office equipment and arrange for servicing in the case of major repairs
- Photocopy and collate documents for distribution, mailing and filing
Work Setting
- Public sector
Area Of Specialization
- Invoices
- Financial statements
- Correspondence
- Forms and records
Work Location Information
- Urban area
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
- Repetitive tasks
- Combination of sitting, standing, walking
- Bending, crouching, kneeling
- Sitting for extended periods
Security and Safety
- Bondable
Keyboarding (Words Per Minute)
- 0 - 40 wpm
Business Equipment and Computer Applications
- Windows
- Word processing software
- Spreadsheet software
- MS Word
- Excel
- Electronic mail
- General office equipment
- Accounting software