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PRIMARY FOCUS
The Office Manager will be responsible for a hands-on contribution to the continuous improvement of Tuberosums office systems, business and financial management.
DUTIES AND RESPONSIBILITIES
Setting up and maintaining financial records using acomputerized bookkeeping system QuickBooks
Liaise with accountant for year-end financial reporting and taxes
Calculate and prepare cheques for payrolls, supplier invoices, government remittances as well as other expenditures
Complete and submit tax remittance forms, workers compensation forms and other government documents
Evaluate and summarize income reports, accounts receivable, royalty income etc.
Maintain bank account records; reconcile bank accounts and balance chequebooks.
Prepare and regularly monitor budgets and implement financial strategic plan
Manage and refine filing systems, information management and delivery
Manage contracts, keep track of reporting and deadlines
Manage interactions between Tuberosum and its international subsidiaries and affiliates
Manage import and export of material; Material Transfer Agreements and track status of material in various regions
Manage Plant Breeders Rights and Variety Registration applications
Manage human resources, employee files, orientation and recruitment
Maintain and procure inventory of necessary office and lab supplies
Proficient computer skills with the ability to provide internal software, IT and Web maintenance/troubleshooting
Special Projects as directed by the General Manager
Maintain security records
General office support
DESIRED QUALIFICATIONS
3 years direct bookkeeping/accounting experience; competent understanding of financial systems - Proficiency with Quickbooks essential
Applicable post-secondary education (Business, Accounting)
Experience in an office setting with an understanding of agricultural research
Experience with paper and digital filing systems
Essential Skills
- Reading text
- Document use
- Numeracy
- Writing
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Computer use
Transportation/Travel Information
- Own transportation
- Valid driver's licence
Additional Skills
- Maintain inventory and budgetary controls
Specific Skills
- Establish work priorities
- Ensure procedures are followed
- Ensure deadlines are met
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets and parking
- Assist in the preparation of operating budget
- Carry out administrative activities of establishment
- Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
- Co-ordinate and plan for maintenance and security services
- Assemble data
- Prepare periodic and special reports, manuals and correspondence
- Review, evaluate and implement new administrative procedures
- Oversee and co-ordinate office administrative procedures
Work Setting
- Private sector
Work Location Information
- Rural community
Work Conditions and Physical Capabilities
- Work under pressure
- Tight deadlines
Security and Safety
- Basic security clearance
- Confidential security clearance
Own Tools/Equipment
- Printer
- Internet access
Business Equipment and Computer Applications
- Windows
- Word processing software
- Spreadsheet software
- Electronic scheduler
- Database software
- Presentation software
- Web site creation and management software
- Mac OS
- General office equipment
- Accounting software
- Inventory control software
- Internet browser
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