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Answer and forward telephone calls.
Handle emails inquiries from customers and direct to appropriate staff members.
Arrange travel schedules for top management and make reservations.
Process incoming invoices, letters, parcels and distribute to the colleagues from the different departments.
Scan and file records related to the assigned database.
Create and update all the documents and information in the filing systems to support all the departments.
Conduct research for marketing presentation, brochures, reports and product related materials.
Maintain office supplies by checking inventory and order items.
Prepares expense reports monthly by using MS Office Excel and enter transaction in QuickBooks.
Arrange weekly staff meeting and record meetings minutes.
Employment requirements
Universitys Degree in related field required.
Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel
Be familiar with Quickbook online version
More than 3 years administrative or business-related experience.
English and Mandarin speaking is required, multilingual is preferred.
Exceptional communication skills and good at team work.
Superior organization skills and dedication to completing projects in a timely manner.
Effective organizational skills with the ability to multi-task, prioritize and handle competing priorities within tight timelines
Essential Skills
- Oral communication
- Working with others
- Problem solving
- Computer use
- Continuous learning
Transportation/Travel Information
- Own transportation
- Own vehicle
- Willing to travel regularly
Technical Terminology
- Business
Specific Skills
- Type and proofread correspondence, forms and other documents
- Sort, process and verify applications, receipts and other documents
- Send and receive messages
- Provide general information to clients and the public
- Prepare equipment or software for type of document
- Prepare and format page presentation
- Perform basic bookkeeping tasks
- Compile data, statistics and other information
- Receive and forward telephone or electronic enquiries
- Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
- Process incoming and outgoing mail manually or electronically
- Prepare invoices and bank deposits
- Order supplies and maintain inventory
- Service office equipment and arrange for servicing in the case of major repairs
- Photocopy and collate documents for distribution, mailing and filing
Area Of Specialization
- Invoices
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
Security and Safety
- Basic security clearance
Own Tools/Equipment
- Computer
Keyboarding (Words Per Minute)
- 61 - 80 wpm
Business Equipment and Computer Applications
- Windows
- MS Word
- Excel
- Electronic mail
- Presentation software
- General office equipment
- Accounting software
- Internet browser
- Simply Accounting