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Office Administrator/Receptionist

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Job Order #: 5703441

NOC: 1221
Employer Name:
Macro Properties
Wage/Salary Info:
15.00
Posted Date:
16-Aug-2019
Location:
KERROBERT
 
# of Positions:
1
Employment Terms:
Contract
Length of Employment:
3 months
Education:
GED 12 - General Educational Development
Experience:
1-2 Years
Apply By:
30-Aug-2019
How to Apply?:
This job is no longer taking applications

Application Information

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Employer Name:
Macro Properties
Contact Name:
Lauren
Contact Email:
laurenp@macroproperties.com
Employer Website:
www.macroproperties.com


Description

We are looking for an energetic and personable Office Administrator & Receptionist to join our Kerrobert team on a full-time permanent basis. The right candidate is an individual who has mastered customer service and a professional attitude. Your strong interpersonal skills balanced with excellent communication should put you soaring above the rest. The ability to juggle multiple and competing deadlines is essential. You will work under the direction of the Property Manager to provide administrative support to achieve or exceed the portfolio's goals.

Responsibilities:
Providing administrative and reception support to the Property
Management office
Offers front line support for tenants on an on-going basis to answer questions
concerning property administration
Resolves tenant concerns including follow up to ensure satisfaction
Courteously receives and screens all in-bound calls, emails, and visitors
Develops and sustains cooperative working relationships with tenants, management and fellow team members
Drafts and distributes correspondence to tenants such as memos, notices, and letters
Responsible for rent collection, cheque posting and application of money to tenant
accounts
Maintains and updates tenant information
Completes all administrative functions relating to property management as specified
Other duties as directed by the Property Manager

Requirements:
Excellent customer service and communication skills
Self-motivated and proactive
Highly proficient in Microsoft Office and Excel
Highly proficient organizational and multi-tasking abilities
Strong aptitude for numbers including strong knowledge of accounting procedures and
account reconciliation is an asset
Ability to meet deadlines, prioritize tasks and work well under pressure
Exceptional problem solving and attention to detail
Ability to work both independently and in a team environment

 

Skills and Abilities

Essential Skills
 - Reading text
 - Document use
 - Numeracy
 - Writing
 - Oral communication
 - Working with others
 - Problem solving
 - Decision making
 - Critical thinking
 - Job task planning and organizing
 - Finding information
 - Computer use
 - Continuous learning
Transportation/Travel Information
 - Own transportation
Additional Skills
 - Delegate work to office support staff
Specific Skills
 - Establish work priorities
 - Ensure procedures are followed
 - Ensure deadlines are met
 - Carry out administrative activities of establishment
 - Co-ordinate and plan for maintenance and security services
 - Assemble data
 - Prepare periodic and special reports, manuals and correspondence
Work Setting
 - Private sector
Work Location Information
 - Rural community
 - Remote location
 - Willing to relocate
Work Conditions and Physical Capabilities
 - Repetitive tasks
Security and Safety
 - Basic security clearance
 - Confidential security clearance
Business Equipment and Computer Applications
 - Windows
 - Word processing software
 - Spreadsheet software
 - Electronic scheduler
 - Database software
 - General office equipment
 - Accounting software
 - Internet browser
 - Electronic mail

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