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This part-time term position is based at the Metis Nation Saskatchewan Regional office in Prince Albert, SK.
Qualifications
Completed Administrative Assistant Diploma or Legal Administrative Assistant Diploma
Minimum 2 years experience working in an office setting working with clients
Positive and professional demeanor
Embraces challenges and areas of rapid growth
Resiliency in dealing with changing schedules, timelines and financial priorities
Adaptive to environmental or governmental priority shifts
Provide a clean Criminal Record and Vulnerable Sector Check
Valid Saskatchewan drivers license and reliable transportation
Must have completed or willing to complete CPR certification
Excellent oral and written communication skills.
Ability to act with tact and discretion and maintain confidentiality of clientele.
Able to obtain Commissionaire of Oath.
Responsibilities
Act as first point of contact for prospective Metis Nation citizenship applicants.
Provide information on the citizenship application process and the nearest Registry office.
Ensure that all activities are conducted in accordance with established Registry policy and procedure.
Any other duties and responsibilities as directed by the Registrar.
Able to operate basic software and equipment (e.g. MSOffice Suite, Outlook, Computers, Scanners).
Support the MN-S Regional Representative in the day to day duties of the Regional Office.
Coordinate executive communications, including taking calls, responding to emails and interfacing with clients.
Prepare internal and external corporate documents for stakeholders and partners.
Schedule meetings and appointments and manage travel itineraries.
Arrange regional events that are to take place outside of the workplace, such as community consultations or meetings.
Maintain an organized filing system of paper and electronic documents.
Uphold a strict level of confidentiality.
Essential Skills
- Reading text
- Document use
- Numeracy
- Writing
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
- Significant use of memory
Credentials (certificates, licences, memberships, courses, etc.)
- First Aid Certificate
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Repetitive tasks
- Handling heavy loads
- Manual dexterity
- Attention to detail
- Hand-eye co-ordination
- Standing for extended periods
- Walking
Security and Safety
- Criminal record check (abstract)
Business Equipment and Computer Applications
- Windows
- Word processing software
- Electronic mail
- General office equipment
- Internet browser
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