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Office Administrator
Right Choice Energy Services Inc (RCESI) requires an individual to fill the role of Office Administrator at Moose Jaw, SK.
Reporting to the Office Manager, the successful candidate will be responsible for general office administration functions, and front office customer interactions.
Duties will include but not be limited to:
Meeting and greeting customers
Assisting with processes and customer questions in person and telephone.
Inputting and editing of daily timesheets.
Input of data related to safety (ie. truck logs, site inspections, tailgates, hazard IDs, etc)
Assisting with accounts payable
Maintains database for employee safety records
Booking safety courses for employees as required
Supports safety manager as needed
Generates various reports as needed
Provides administrative support to field and office staff
Adhere to policies and procedures.
Other duties as required
Minimum Job Requirements:
Book Keeping, Accounting education or equivalent experience will be considered preferential.
Be expected to maintain a professional attitude at all times.
Be experienced in the use of computers, and able to demonstrate fluency in use of Microsoft programs such as Word, Excel, PowerPoint and Outlook
Have excellent skills in oral and written communication.
Have excellent organizational skills.
Be able to demonstrate effective telephone conversation skills.
Essential Skills
- Reading text
- Document use
- Numeracy
- Writing
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
- Significant use of memory
Transportation/Travel Information
- Own transportation
- Own vehicle
- Valid driver's licence
Specific Skills
- Establish work priorities
- Ensure procedures are followed
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets and parking
- Carry out administrative activities of establishment
- Assemble data
- Prepare periodic and special reports, manuals and correspondence
Work Setting
- Public sector
Work Conditions and Physical Capabilities
- Repetitive tasks
Business Equipment and Computer Applications
- Windows
- Word processing software
- Spreadsheet software
- General office equipment
- Accounting software
- Internet browser
- Electronic mail
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