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This position is responsible for assisting the purchasing manager in duties related to ordering, inventory management and sale of product to production units as well as accounting and administration as necessary.
General Responsibilities
-Receivings inventory/paying suppliers - Organize paperwork when it arrives
-Obtain appropriate approvals and check for completeness and accuracy
-Enter inventory shipment/invoice into accounting system with all related landed costs (Great Plains Dynamics) for inventory records and payment
-Ensure accuracy, timeliness and completeness of data
-Handle vendor account inquiries and follow up issues
-Purchasing- As directed by supervisors, create purchase orders, send paperwork, to suppliers, review and organize order status
-Review completed orders, close/cancel POs as necessary to keep accounting/inventory records accurate
-Sales Orders - Record orders, prepare pick tickets for warehouse staff, amend for inventory shortages/substitutions and convert order to a sale document.
-Manage and report to supervisors on back orders that need to be filled
-Communicate with barns with regard to clarification of information on orders as well as any back orders/problems with shipment of order
-Inventory Management - Prepare inventory count sheets/record results of count
-Assist in counting inventory at regular intervals and when discrepancies noted
-Other - Assist with filling orders and receiving inventory as needed
-Prepare reports, reconcile inventory/payables/GL accounts as needed
-Assist in other duties of warehouse/purchasing as required
Education/Experience Required
Ability to deal professionally with both vendors and employees
Exceptional organizational skills and detail-oriented
Ability to work independently but a strong team player
Working knowledge of spreadsheets and accounting software
Ability to work in a changing environment while meeting deadlines
Essential Skills
- Document use
- Working with others
- Computer use
Business Equipment and Computer Applications
- Accounting software