Job Order Detail

Description

Performance Expectations

Perform a variety of administrative and clerical office support activities for multiple staff ensuring timely adherence and deadlines
Courteously receive and screen all incoming calls and emails
Greet, assist and direct all visitors in a professional manner
Review, sort and distribute incoming and outgoing mail and couriers
Prepare, review and modify general templates, letters, reports, PowerPoint presentations, Word documents, Excel workbooks and other correspondence materials
Assist in the preparation of regularly scheduled reports
Create, maintain and update spreadsheets
Fax, photocopy and scan documents as required
Assist with projects and in the creation of presentations, as needed
Record minutes at various meetings and distribute or archive them accordingly
Uphold electronic and paper filing systems
Coordinate and schedule internal and external meetings, appointments and travel arrangements
Manage and coordinate multiple calendars
Maintain and monitor office supply inventory levels and place orders as required
Develop a thorough understanding of internal programs and processes
Contribute to the development of new ideas and approaches to improve work processes
Participate in coordination of team social events
Credentials

Completion of related post-secondary education in administration is an asset
Two (2) to four (4) years of related administrative experience
Strong computer literacy including effective working skills of Microsoft Word, Excel and PowerPoint
Some travel may be required