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We are seeking a Temporary Administrative Assistant in our Saskatoon office. Reporting to the Customer Service/Account Manager, the incumbents primary responsibilities will be:
-Manage the day-to-day office functions including mail, couriers, filing, answering phones, greet/welcome all guests (internal and external);
-Set up new members in the internal database and send termination notices for departing members;
-Provide assistance to members as required;
-Issue notices to vendors and members as required by various departments;
-Maintain documentation, agreements and records for the Vice-President Corporate Member Services related to their duties in support of Members;
-Support the Vice-President Corporate Member Services in preparation for the Annual General Meeting;
-Act as a super user for the Customer Relationship Management (CRM) system;
-Assist with the coordination of meetings, events, and projects in the Saskatoon office as requested;
-Order, pick-up (when required), and maintain the office supplies, keeping the file/supply room in good order;
-Perform quarterly inventory audits;
-Provide administrative support to the various departments as requested.
Qualifications
-Intermediate proficiency in Microsoft Office Suite (Word, Excel, PowerPoint);
-Post-secondary education in a related field;
-Minimum two years experience in an administrative role;
-Able to learn new computer software/systems quickly;
-Excellent listening and communication skills, both verbal and written;
-Demonstrate a high level of customer service standards;
-Exceedingly well organized, flexible, and proactive;
-Able to manage multiple tasks with varying levels of priority;
-Excellent time-management skills;
-Excellent typing skills with attention to detail and grammatical accuracy;
-Bilingualism (English/French) would be considered an asset.