This job is no longer taking applications and is displayed only for reference.
To view current postings please conduct a new search.
Thank you.
The Canadian Union of Public Employees is looking for a relief Secretary to join our team in the Prince Albert Area Office.
Applicants must have a very good knowledge of general office work and be able to perform
with accuracy, and minimum supervision, the following duties, among others:
Set up, compose, type, and proofread, correspondence, reports, collective agreements, proposals, presentations, news releases, forms, and other documents.
Maintain accurate filing systems (electronic and hard copy) including archiving; maintain mailing contact lists.
Create and/or update, perform searches, retrieve information and generate reports from various databases.
Assist, where required in the operations of the office: in maintaining appropriate inventory of office supplies, processing and verifying orders; receive, verify and process invoices for payment.
Receive, process and distribute incoming mail and e-mail.
Coordinate travel and accommodation arrangements, conferences, workshops, meetings and appointments.
Ability to:
speak and write at an above average level in English;
communicate effectively in a respectful and cooperative manner with the public, all staff, members, contractors, etc.;
maintain confidentiality;
meet deadlines and/or establish priorities while working in a high-pressure work setting;
work with a high degree of accuracy;
exemplify good organizational skills; solve problems, identify and correct discrepancies, and follow guidelines, where applicable;
keyboard/type at 50 wpm;
use Office 365 and learn new software.
REQUIRED QUALIFICATIONS
Two years related work experience, ideally in a union environment;
Business or Community College graduate in a relevant field or an equivalent combination of education and experience;
Essential Skills
- Reading text
- Document use
- Writing
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
Technical Terminology
- Business
Specific Skills
- Schedule and confirm appointments
- Record and prepare minutes of meetings, seminars and conferences
- Maintain filing system
- Determine and establish office procedures and routines
- Arrange and co-ordinate seminars, conferences, etc.
- Arrange travel schedules and make reservations
- Order office supplies and maintain inventory
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
Work Setting
- Public sector
Area Of Specialization
- Reports and records
- Correspondence
Typing (Words Per Minute)
- 41 - 60 wpm
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
Business Equipment and Computer Applications
- Windows
- Word processing software
- Spreadsheet software
- Electronic mail
- Desktop publishing software
- General office equipment
- Internet browser
|
© 2024 SaskJobs. All rights reserved. Privacy Statement | Disclaimer | Copyright | Contact Us | Mobile Site | Site Map |
Email a Friend
Print This Job%20Relief Secretary)
