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Applications are currently being accepted for the position of permanent full-time Office Assistant for the Town of Saltcoats.
Duties and responsibilities will include: -Reception and telephone coverage
-Issuing receipts
-File management and follow-up
-Processing incoming and outgoing mail
-Composing and editing correspondence, newsletters, agendas, brochures and reports
-Booking facilities and meetings
-Provide administrative support for the Saltcoats District Regional Park
-Bank deposits
-Occasionally work outside of normal office hours
-other related duties as assigned
Successful applicant will have the following skills and abilities:
-Excellent computer/keyboarding skills
-Excellent organizational skills
-Excellent oral and written communication skills
-Ability to work with other in a team environment and to conduct business in a professional manner
-Excellent public relations skills
-Ability to maintain confidentiality
Essential Skills
- Reading text
- Document use
- Writing
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
Transportation/Travel Information
- Own transportation
- Own vehicle
Technical Terminology
- Business
Specific Skills
- Type and proofread correspondence, forms and other documents
- Sort, process and verify applications, receipts and other documents
- Send and receive messages
- Provide general information to clients and the public
- Prepare equipment or software for type of document
- Prepare and format page presentation
- Compile data, statistics and other information
- Receive and forward telephone or electronic enquiries
- Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
- Process incoming and outgoing mail manually or electronically
- Prepare invoices and bank deposits
- Order supplies and maintain inventory
- Service office equipment and arrange for servicing in the case of major repairs
- Photocopy and collate documents for distribution, mailing and filing
Work Setting
- Public sector
Area Of Specialization
- Invoices
- Correspondence
- Reports
- Forms and records
Work Location Information
- Rural community
Work Conditions and Physical Capabilities
- Tight deadlines
- Repetitive tasks
- Combination of sitting, standing, walking
- Standing for extended periods
- Sitting for extended periods
Security and Safety
- Basic security clearance
- Criminal record check (abstract)
Keyboarding (Words Per Minute)
- 61 - 80 wpm
Business Equipment and Computer Applications
- Windows
- Word processing software
- MS PowerPoint
- MS Word
- Excel
- Electronic mail
- General office equipment
- Accounting software
- Internet browser
- Word Pro
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