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General Duties:
- Responsibility for document preparation and file management in all areas of law with a particular focus on real estate
- Dealing with clients and the public on a consistent and professional basis
- General office duties such as phone, reception, and clerical
Skills & Abilities:
- Must have at least two years experience in an office setting.
- Experience/knowledge of real estate and the online process associated with ISC and corporations branch is an asset; familiarity with PCLaw or other accounting software is also an asset
- Strong time management and problem solving abilities
- Ability to think independently with particular attention to detail and accuracy
- Proficient in Word, Outlook and Windows environment
- Familiarity with office equipment such as scanner, photocopier, Dictaphone, facsimile
-Preference will be given to candidates with experience in a law firm environment and some post-secondary training in office/paralegal/administration although a combination of experience and training will be considered
Essential Skills
- Reading text
- Document use
- Numeracy
- Writing
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
- Significant use of memory
Additional Skills
- Provide basic information to clients and the public
- Order office supplies
- Maintain records
- Data entry
Specific Skills
- Send invoices
- Schedule and confirm appointments
- Record and relay information
- Perform clerical duties, such as filing and sorting and distributing mail
- Operate switchboard or telephone system
- Obtain and process information required to provide services
- Greet people and direct them to contacts or service areas
- Answer, screen and forward telephone calls
- Receive and issue payments
Work Setting
- Business services
Business Equipment and Computer Applications
- Windows
- Word processing software
- Switchboard 1-25 lines
- Spreadsheet software
- Electronic mail
- Electronic scheduler
- Database software
- Presentation software
- General office equipment
- Accounting software
- Internet browser