Job Order Detail

Description

St. Thomas More College seeks an Administrative Assistant to provide clerical and administrative support to the President's Office and the Board of Governors of St. Thomas More College.
Reporting to the College Secretary and Executive Assistant (EA) to the President, the Administrative Assistant in the Presidents Office works in a team-orientated, high-volume office setting with multiple and competing demands and strict deadlines. This position requires a professional who can work with a high functioning team under pressure and with minimal supervision in a fast paced, ever-changing environment with shifting priorities and frequent interruptions. Dealing with competing deadlines and multi-tasking is the norm. The incumbent must be able to plan workflow to handle deadlines, peak periods and unexpected situations. Judgment is exercised in managing schedules and bringing forward work as well as in determining the appropriate guidelines or procedures. Difficult or unusual issues or situations would be referred or discussed with the College Secretary and EA to the President to determine appropriate solutions. Impact of error is high as this position (together with the College Secretary and EA to the President), is responsible to ensure the Administrative Committee Team and various College Board Committees have access to necessary, accurate and timely information in order to ensure that information provided to others is correct. The position requires maintaining a high degree of confidentiality. Discretion and the ability to build trust is required in communication as this position is privy to and works with complex, sensitive, and confidential information (including labour relations and personnel). The incumbent must be willing and available to work occasional evenings and weekends as required. While receiving projects from various sources, all work of the Administrative Assistant will be directed by the College Secretary and EA.