Job Order Detail

Description

The Yorkton Tribal Council is seeking one (1) highly motivated individual for the position of Receptionist in the Administration Department.  Reporting to the Director of Operations, the Receptionist position is responsible for supporting the YTC by answering the main switchboard/ King Street switch board, taking messages for staff while away from the office and greeting visitors as well as other administrative duties such as ordering supplies, photocopying, faxing and filing.


Duties but not limited to:

    Answer phones and transfer calls to correct line
    Direct callers to appropriate individuals
    Record messages for staff members while outside the office
    Open, log and stamp incoming mail when required
    Receive, log and stamp incoming faxes when required
    Sort mail and distribute to appropriate individuals when required
    Log, stamp and drop outgoing mail in mailbox when required
    Order supplies for political office and administration when required
    Offering visitors to hand sanitize while entering
    Assist with meeting kits and binders as required
    Logging visitors everyday
    Other duties as assigned

Qualifications:

    Must have a Grade 12 and a certificate or diploma in office administration or an equivalent combination of experience and training is preferred.  Knowledge of and experience with office procedures and office equipment is preferred.
    Must be willing to travel and must possess a valid drivers license and reliable vehicle and must submit a current Criminal Record Check.
    Work irregular or extended hours to complete special requests and/or projects
    Must manage a number of people, priorities and projects at one time, and may have to respond to emergency or crisis situations
    The environment requires excellent organizational, time management and stress management skills