Job Order Detail

Description

We are seeking an Administrative Assistant in our Saskatoon office.  Reporting to the Executive Assistant, the incumbents primary responsibilities will be:
Process multiple expense reports in a timely manner, ensuring all necessary documentation is provided.
Coordinate schedules and venues for off-site Board and Executive meetings.
Coordinate and manages the Annual Report project and various other communication tools.
Work closely with the EA to coordinate all details of the Annual General Meeting (AGM) of the shareholders and the annual member meeting.
Maintain files and archival of all Board & Committee documentation.
Maintain documentation, agreements, and records for Corporate Secretary to the Board.
Work closely with the EA to coordinate staff Christmas gifts and events.
Provide administrative support to the HR Team; filing, ensuring proper documentation is on file, etc.
Support the HR Team in the recruitment process, performing pre-screen calls, scheduling interviews, performing reference checks, organizing orientation & onboarding, etc.
Support the HR Team in coordinating training and events.

Qualifications
Post-secondary education in Administration or a similar field
Minimum 2 years experience in an Administrative role
Microsoft Office skills, specifically Word, Excel, and PowerPoint (Intermediate Level)
Excellent listening and communication skills
High proficiency in typing
Exceedingly well organized, flexible, proactive and enjoys the challenges of administrative support
Maintains customer (internal and external) confidence
Maintains professional and technical knowledge by attending educational workshops and reviewing professional publications
Communicates written work with the utmost of grammatical accuracy
Understands travel logistics and can generate efficiency and savings in the travel booking process
Bilingualism (French/English) considered an asset