Job Order Detail

Description

The Saskatchewan College of Physical Therapists (SCPT) is the regulatory body for physical therapists in Saskatchewan.

The purpose of the Administrative Assistant role is to assist with administrative functions of the office.  The Administrative Assistant will usually be working in the office with other staff but will occasionally be the sole person working in the office. The Administrative Assistant will report directly to the Registrations and Operations Manager of the SCPT.

Duties and Responsibilities
As SCPTs first contact for mail, email and telephone communications, evaluate, process and appropriately direct all office communications.
Website Management: maintain the functions of the website, ensure all information on the website is up to date and post information to the website as directed and/or as needed.
In consultation with the EDR, prepare Council meeting information packages ensuring meeting packages are circulated in a timely manner. This includes organizing electronic documents for council meetings in accordance with approved agenda, distributing electronic copies of meeting documents and preparing printed meeting packages for Council members as requested.
Booking meeting space/hotel rooms for Council meetings
Make formatting changes to submitted Council and Committee meeting minutes and ensure appropriate filing of all submitted meeting minutes and correspondence as required.
Data entry into the member data base as requested/required by the ROM,
Data entry into Financial Accounting system as requested/required by the ROM
Prepare and send membership list and Annual Report to Ministry of Health annually.
Office Supply inventory and ordering, Photocopying, document creation/editing, and various other related office duties as requested/required.

Education/Training Requirements
1. Office Administration Certificate
2. Training or experience with website management