Job Order Detail

Description

Job Purpose:  The Administrative Assistant is responsible for providing effective and efficient clerical and administrative support to management staff in the Education Centre, projecting a professional image as a first point of contact for Prairie Valley School Division.

Knowledge, Skills and Abilities:High degree of proficiency in the Microsoft suite at an intermediate or advanced level and a general aptitude for expanding use of software applications to enhance efficiencies
Proficiency at desktop publishing software would be beneficial
Ability to anticipate information distribution necessary for appropriate and effective problem solving at a senior leadership level
Excellent interpersonal skills
Ability to display professionalism in all relationships and interactions

Primary Responsibilities:Independently create accurate, confidential and professional documents for approval
Ensure timelines contribute to de-escation of concerns
Manage confidential records within Human Resources electonic files and employee files
Gather, collate and format data and information in an accurate and timely manner
Act as the first point of contact for Human Resources Department by directing telephone, email and in-person inquiries and requests to appropriate Human Resource team members in a professional, confidential, helpful and timely manner.

Qualifications:Certificate in Office Education or Administration
Human Resource diploma would be an asset
Minimum 3-5 years of experience working in an office setting in a large and diverse organization

Working Conditions:As per Conditions of Employment (non-union)
37.5 hours per week, 12 months per year
To commence as soon as possible
Salary range $24.91 - $29.15
Open office environment