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Position Responsibilities:
Receivables:
Review invoices for accuracy per customer requirements for purchase order information. Send invoices to customers. Prepare and distribute customer statements.
Respond to customer questions and information requests in a timely and professional manner.
Prepare bank deposits. Process credit card payments. Reconcile credit card deposits. Post payments to the general ledger and conduct daily cash reconciliation.
Monitor customer accounts. Analyze customer payment plan, payment history, and credit line. Make collection calls on outstanding accounts. Submit delinquent accounts to outside agency for collection.
Payables:
Match invoices to receiving documents and approvals. Request approvals as required.
Receive inventory into inventory module of accounting software. Process invoices using accounting software.
Reconcile vendor accounts. Find and resolve discrepancies.
Phones, Filing, Other:
General office tasks including answering phones, A/R and A/P filing, processing the mail, coffee area clean-up, assisting staff, and other duties as required.
Must be able to climb one flight of stairs.
Essential Skills
- Reading text
- Numeracy
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
Specific Skills
- Prepare journal entry
- Perform clerical duties, such as maintain filing and record systems
- Manage accounts receivable
- Invoice clients
- Conduct banking
- Perform general office duties
- Answer customer inquiries
Work Setting
- Private sector
Work Location Information
- Urban area
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
- Repetitive tasks
Type of Bookkeeping
- Computerized
Business Equipment and Computer Applications
- Excel
- Electronic mail
- General office equipment
- Accounting software
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