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Thank you.
WHO YOU ARE
- You are compelling, driven, and communicate with confidence
- Exceeding expectations is your mission
- You love to learn and grow
- You can engage with clients and show them you care
- You are skilled at using Microsoft Office
Our office assistant is largely responsible for:
- Engaging with clients and other visitors in-person and over the phone
- Directing calls into our 8-line switchboard
- Handling all inquiries coming into the office professionally and efficiently
- Client database management
- Managing and coordinating of various administrative functions
Other responsibilities come with the position too but as the first person our clients typically see or speak with, these are most important. A warm and outgoing personality is essential.
We ask that our office assistant have:
- A recognized Business College diploma
- At least three years of general office experience
- Strong communication skills
We will:
- Empower you
- Support you
- Provide the tools required to be successful
- Appreciate you
Essential Skills
- Reading text
- Writing
- Oral communication
- Working with others
- Critical thinking
- Job task planning and organizing
- Computer use
- Continuous learning
Specific Skills
- Type and proofread correspondence, forms and other documents
- Send and receive messages
- Provide general information to clients and the public
- Receive and forward telephone or electronic enquiries
- Process incoming and outgoing mail manually or electronically
- Order supplies and maintain inventory
- Photocopy and collate documents for distribution, mailing and filing
Work Setting
- Private sector
Area Of Specialization
- Correspondence
- Forms and records
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
Security and Safety
- Basic security clearance
Business Equipment and Computer Applications
- Windows
- MS Word
- Excel
- Electronic mail
- General office equipment
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