Job Order Detail

Description

This is an in-scope position reporting to the Accounting Manager or designate and is primarily responsible for administering the Accounts Payable (A/P) functions for the College but is also responsible for performing standardized accounting support functions.  The majority of work involved will be generation of cheques, coding, banking, reconciling, preparing information for reports, maintaining accounting and program files, and making entries into various journals.  
The Program Assistant may be assigned a variety of duties depending on the changing needs of the College.  

These duties include, but are not limited to, the following:
match vendor invoices with College purchase orders and check for accuracy and proper authorization;
enter A/P data into the computerized accounting system;
pay all vendor invoices, employee travel claims, consultant contracts, and training service agreements in accordance with College procedures by either cheque or EFT;
maintain A/P files and vendor list(s)
conduct follow-up with the purchasing department, campus staff or vendors on missing or incorrect purchase orders or invoices as required;
prepare adjusting journal entries for approval by the Accounting Manager;
generate A/P accounting reports and distribute as required;
review month-end GL listing and prepare A/P reconciliation for review by Accounting Manager;
learn new software and/or upgrades as required;
assist with orienting new staff; and  
assist in identifying office procedural problems and offering solutions.