Job Order Detail

Description

Reporting to the Administrative Supervisor or Owner (depending on situation or area), the Administrative Assistant is responsible for the following:

o    Prepare correspondence, reports, statements
o    Cleaning duties to ensure office is well kept and clean
o    Operate office equipment, copiers, phone systems and other office associated equipment/tools
o    Verify, record and process forms and documents such as contracts and invoices
o    Conducts payment transactions with customers and clients
o    Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs
o    Schedule and confirm appointments for clients, customers or supervisors
o    Learn to operate new office technologies as they are developed or implemented
o    Other relevant administrative duties as assigned

Qualifications:

o    Grade 12 Education
o    1-2 years of administrative experience
o    Combination of education and experience may be considered

Skills, Knowledge & Abilities

o    Communication skills
o    Teamwork and Interpersonal Skills
o    Problem-solving skills
o    Technology and software skills
o    Customer and personal Service skills
o    Knowledge of administrative procedures and practices
o    Organization skills
o    Multi-tasking
o    Can-do attitude
o    Attention to detail
o    Be able to work efficiently but accurately
o    Money handling and being able to count back change
o    Ability to establish and maintain effective working relationships with the public, management, customers and other employees
o    Ability to work with minimal supervision
o    Ability to use Microsoft Office software (Excel, Word)